Donations, Grants, and Building Purchases

Technology Donation Procedure


  • Ƶ Public Ƶ welcomes individuals and businesses to donate technology or funds to be used to purchase technology. To start a hardware, software, or monetary technology donation, please fill out the form by clicking. Login by selecting the Guest Account.
  • Once your donation request has been submitted a representative from the Technology Division will review your request and contact you. If the donation needs to be evaluated the donor will deliver the equipment to the Ron Witt Support Service Center, 13737 Industrial Road, Omaha NE 68137.
  • All equipment or software will need to comply with the District's hardware, software, and/or audio-visual standards and will be evaluated at the Ron Witt Support Service Center (RWSSC).
    • All equipment or software that is not approved for donation will be returned to the donor. Equipment not accepted for donation will need to be picked up at the Ron Witt Support Service Center's front desk.
    • Equipment or software that is approved for donation will be processed by the Ƶ Public Ƶ Technology Division and deployed to the building that the donor has requested. A letter confirming the receipt of the donation and description of the donation will be sent to the donor.
  • After monetary donations have been approved and the funds have been deposited in the appropriate budget account by the Business Office, a letter confirming the receipt of the donation will be sent to the donor.

Technology Grant Procedure


  • All equipment or software will need to comply with the district's hardware, software, and/or audio visual standards.
  • Technology
    • The Technology Division encourages communication between the grant requestor and Technology Division to review all technology purchases to verify that they comply with Technology standards.
    • The Helpdesk Specialist in the Technology Division will assist in providing pricing, standards, and best practices.
    • After grants have been approved, and the money has been deposited into the appropriate budget accounts by the Business Office, the Technology Division will process the order.
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    • Clickfor theHelpdeskKnowledge Base article to download the following forms;Technology Hardware Order Form and Technology Software Order Form to purchase your approved requests.
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    • <<>>Clickfor the Request or Search for Non-Approved Computer Applications, Mobile Device Apps, Websites, and Technology Hardware. Login with yourcomputer username and password (also known as your Active Directory login). Use Google Chrome or Safari web browser.
  • Media
    • Media encourages communication between the grant requestor and the Media department to review all media purchases to verify that they comply with Media standards.
    • Media will assist in providing pricing, standards, and best practices.
    • After grants have been approved, and the money has been deposited into the appropriate budget account by the Business Office, the Media Department will process the order.
  • All grant purchases will be shipped to RWSSC warehouse for district processing before being deployed to a building.

Technology Building Purchase Procedure


  • Purchases will be based on hardware, software, and audio visual standards. Building purchases will be shipped to RWSSC warehouse for District processing before being deployed to a building. Buildings will work with the Helpdesk Specialist for technology purchases or the Media Department for audio visual purchases.
  • Clickfor theHelpdeskKnowledge Base article to download the following forms and documents;iOSApp Purchasing Procedure,Digital Identity Device Technology Guidelines,iOSApp Requests, andMobile Device Purchase Project Plan.
  • <<>>Clickfor the Request or Search for Non-Approved Computer Applications, Mobile Device Apps, Websites, and Technology Hardware. Login with yourcomputer username and password (also known as your Active Directory login). Use Google Chrome or Safari web browser.

General Information for Donation, Grants, and Building Purchases


  • Repairs & Replacements
    • Buildings are responsible for all repairs and replacements of donations, grants, and building purchases.
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    • Buildings can choose to repair donations, grants, and building purchases even if they exceed the 30% repair guideline.
  • Bar Codes
    • All donations, grants, and building purchases will be tagged with a blue Destiny asset tag to designate their type of purchase.
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    • Media Department will asset tag all equipment at RWSSC warehouse before equipment is delivered to the building.
  • Purchasing
    • The Helpdesk Specialist will create all purchase orders for technology hardware and software. The Media Department will create all purchase orders for audio visual equipment.
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    • Purchases will be based on the hardware, software, and audio visual standards.
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    • Approval must be obtained for any non-standard hardware and software by going through the non-standard hardware and software approval process. Approval process for non-standard hardware and software can be found. Use Google Chrome or Safari web browser when accessing this link.
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    • Standard hardware and software purchase forms can be found.
    • SSD Secretaries printing POs will watch for non-supported equipment and software. They will notify the appropriate department of the pending procedures.
  • Deployment
    • Computers and mobile devices would receive the district image and buildings will be charged for the management systems only.
    • All equipment will be processed at RWSSC before delivering to the buildings. This will allow the equipment to be properly asset tagged and imaged if necessary.
  • Maintenance
    • ​ċċċċċċComputers and mobile devices would receive the same level of technological maintenance, including the computer re-imaging cycle.
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  • Disposal
    • All equipment from donations, grants, and building purchases will adhere to the same procedures for resale and disposal as district purchases.

Questions


  • What happens when a building, grant, or donation becomes a district standard?
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    • These will be evaluated on a case by case basis.
    • Options
      • Leave the device as a building, donation, or grant purchase and the district will purchase devices in addition to these devices.
      • Change the device from a building, donation, or grant purchase to a district supported purchase.
      • To be determined as issues arise.
  • Who determines when equipment is End of Life?
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    • When the equipment no longer meets district standards the Technology Division and Library Services may deem equipment end of life and may no longer support or allow that equipment to be deployed in a building.